Annual Registration of Students with Visual Impairments (aka, VI Registration)
Archived TETN #21243 Changes in the VI Registration and Deafblind Child Count Process
The TSBVI Outreach Program conducts the Annual Registration of Students Who Are Visually Impaired for the TEA though a contract with Region XI Education Service Center. This VI Registration is used as a data source to generate Federal Quota funds, to help Regional Education Service Centers and other state agencies analyze trends and plan services as well as serving as a basis for students to qualify for adapted textbooks.
If you have questions about the Annual Registration of Students Who Are Visually Impaired contact:
Gather the following information for any student with a visual impairment.:
basic demographic information including the Texas Student Data System (TSDS) unique ID. This year you will need to us this id and the Public Education Information Management System (PEIMS), or the last four digits of the Social Security number used in 2013. After 2013 only the TSDS unique ID may be used.
Go to VI Annual Registration Online - REGISTRATION CLOSED
The login is the six-digit county/district number, without the hyphen. Enter the 6 digits only.
The password is a string of numbers sent to your district Special Education Director by email in an email from VI Registration the first week of December. Please contact the district Special Education Director and request this password.
Follow the directions found on the application. Please carefully check the age and grade-level for each student already in the file from 2013 to be sure it is correct. Be sure to delete any student who is no longer receiving services for visual impairment.
Students who are deafblind should be included on this registration.
Students with multiple disabilities that include a visual impairment should be included on this registration.
If you have new students to add, click on “add new students” to fill in their information.
Please do not close your district application until you are certain that you have completed all the information for all of your students and have downloaded a copy for the district record. Once the district file is closed it will require someone from TSVBI to re-open it.
Students with visual impairment who do not receive services through special education, but receive accommodations for their visual impairment under Section 504 should be included in the VI Registration.
For the 2014 VI Registration, please follow whatever process you used in 2013. Changes in the application could not be made in time for the 2014 Registration. We are sorry we could not get this completed, but it will be available in 2015.
Each student should have an eye report on file with the 504 coordinator. The report is not required to be on the State Eye Report form found on the TEA web site, but must contain the information included on that form. Whatever the 504 committee has accepted as documentation of a visual impairment is acceptable if it meets that eye report criteria. It is also the responsibility of the committee to determine the report is current.
Each student should also have the ”consent to release information” form signed by parents. The School district’s standard form is acceptable as long as all agencies included on the sample available on the VI Registration web page.
Students included in this registration are eligible to receive materials provided through the American Printing House for the Blind. These materials may be used to provide the adaptation decided on by the 504 committee. The committee chair may place their order through the APH on-line ordering system through the Texas Instructional Materials Resource Center at the Texas School for the Blind and Visually Impaired.
REMINDER: CHANGES THIS YEAR
Students must have their 2013 PEIMS ID/or last 4 digits of their Social Security number AND their new TSDS unique identification number entered for 2014. Those previous numbers will be permanently replaced in the data storage with the new ID for 2014. After 2014 the TSDS ID will be the identification of record.
Identification of students with a visual impairment under Section 504 is not a special education function. To complete the 2014 registration, gather the information by the method used in 2013. Changes to the process will be available for the 2015 Registration.